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Advance Project Management

A Four-Day Seminar

This seminar is for those responsible for implementing large or complex projects. It may involve managing many projects at once, or projects that span multiple departments with shared resources. The project may be implementing a network, building a facility, marketing, manufacturing and so forth. The seminar concentrates on planning and controlling such complex projects using information summary rollup to different levels of the organization.

Basing the lecture on the nine knowledge areas of the Project Management Institute’s Project Management Body of Knowledge using the processes of planning and control:
Learn how to manage the scope of multiple projects, including creating a rolled-up Work Breakdown Structure.
Learn project time management by doing good time estimates, setting dependencies and using PERT, Gantt and other scheduling techniques.
Learn project cost management by doing cost estimates and cost roll up of multiple projects.
Learn how to manage risk by anticipating it, controlling it and including risk and management reserve in the project estimate.
Learn project integration management by balancing the constraints of time, cost and quality during the planning and controlling of the project.
Learn project human resource management by knowing how to assemble an appropriate project team, assign responsibilities, motivate, delegate and manage the team.
Learn the advantages and disadvantages of organizing a project in a matrixed, functional or projectized environment.
Learn how to control a project within schedule, cost and quality constraints.
Learn how to detect problems and fix them before crises arise.
Learn how to report project progress against the baseline plan.
Learn how to write proper project documents such as proposals, plans, charters, requests for proposal, specifications, tests and so forth.
Learn how to summarize information for different levels of management.
Learn how automated project management tools assist in project planning and control.
Learn how to run technical and management review meetings.
Learn how to manage multiple projects at once with shared resources.

The need for Project Management
Accurate planning, effective control, cost and schedule performance
Plan and control life-cycles
The Plan/Build/Implement stages
Planning the project
Setting Objectives
Formulating solutions
Obtaining reliable information from the client
Determining the real needs vs. wishlist items
Knowing the stakeholders of the project
Planning for information rollup
The go/no-go decision
Feasibility Study
Resource, cost, time limitations
Risk management
Anticipating risk
Eliminating and reducing risk
Contingency planning
Controlling fires
Terms of Reference
The Business case
Request for a proposal
Writing a proposal
Evaluating and negotiation
Work Breakdown Structures (WBS)
Methods of breaking down a large project
Functional, component, time-phase
Methods of correlating multiple projects
Estimating methods
Professional judgment based on experience
Variable analyses and formulas
Function point approach
Time, cost, resource requirements
Probability and confidence levels
Handling estimates ‘by edict’
Resource, direct costs
Pricing in the risk factors
Networks (PERT, Precedence Net)
A simple but inclusive GANTT model
Critical path focus and alteration
Manpower histograms
Resource leveling
Handling multiple projects
Multi project PERT and GANTT
Overlaid resource allocation
Multi project resource leveling
“Crashing” a project
How to run a project as fast as possible
Project Control
The GANTT as the control tool
Measuring and reporting actual versus plan
The effect of activity slips
Establishing the delivery date
Problem situation
Determining what the problem is
Management by exception
Focus on the Critical Path
Reacting to problems
Announcing slips
Earned value
Showing “accomplishment”
Measuring Earned Value
Determining the load a single person
Personal time management when handling many tasks at once
People Issues
Forming the project team
Choosing team members
Skills, personalities, responsibilities
Interpersonal (peer to peer, management) interaction skills
Communication outside the team
Project Kickoff Meeting
Post Project Review
A simple Status Report showing
Plans, actuals, accomplishment, forecast
Time and cost
Information roll-up: Reporting project information summarized for the appropriate management level
Project file
A location for the latest project information
Organizing the project within the company
Computer support for Project Management
Software capabilities
Work breakdown, networks, schedules
Report types
Hardware Types
Microcomputer products
Minicomputer and mainframe products
Evaluating whether or not computer support is needed
Evaluating Project Management software products
Optional computer demonstration
Implementing all of this
The increasing importance of Project Management